ACTA Board Meeting Minutes – April 18, 2011

April 25, 2011 | By

The ACTA Board met on Monday, April 18th, 2011 at the Arlington Central Library at 7:30 pm.  Attendees were Alex, Jacquie, James, Jonathan, Richard, Tom, Trevor, and Umang.  Kim was in attendance as a non-board member.

1. Registration

Jacquie reported that registration for Spring 2011 has gone well, although there were several cases of members registering team affiliations without registration into the doubles league.  At the time of meeting, there are 371 members registered for the doubles league and assigned to a team, about 10 short of last year’s numbers.  The board discussed team placement propositions for the 5 members registered for doubles but not yet assigned to a team.  Additionally, there are about 11 registrants are pending Arlington residency confirmation.

2. Doubles League

Tom reported that the doubles leagues have gotten off to the smooth start.  Some members have been in contact about NTRP ratings and players moving between divisions.  The board decided that the rules involving a member’s USTA NTRP rating have to be implemented.

The board also discussed the member proposed idea of creating a open league with no limits to NTRP levels.  An alternative hybrid solution was discussed that involved a 9.5 slot in the A league to ensure competitive match play for higher rated players.

3. Finance

Tax forms have been filed for ACTA for tax season ending December 2010.  Trevor reported that since gross receipts were below $50,000, new regulations allow ACTA to file Form 990-N (e-Postcard) instead of Form 990-EZ.  This will likely be the standard going forward.  Alex also proposed that an annual report be compiled to summarize overall financial standing and duties.

4. Facilities

James discussed findings from a comprehensive survey of all courts in Arlington, reporting on condition and assigning grades to each locale.  It was proposed that members could take pictures of items in need of repair and post them to the ACTA website along with match scores, with no definite decision to implement.  The board will also set up an informal lunch meeting with Eric Legg and Susan Kalish of Arlington Parks and Recreation to discuss prospects for court renovations.

5. Ladder

Umang shared a draft copy of an email to be sent out to new ladder participants.  A ‘Frequently Asked Questions’ section will be added to the website.  It was also confirmed that ‘inactive’ status does not exempt a player from being bumped down.  At the time of the meeting, there were 128 players registered on the ladder with 35 matches having been played already.

6. Charity Tournament

Kim reported that towels and water bottles will be ordered for the event at a cost of $1.67 each.  ACTA will order 96 of each.  Participants will pay a $5 court fee that will be passed on to Arlington County.  Alex will send another blast email to solicit new registrations.

7. Growing Tennis in Arlington

Alex proposed the idea of hosting a ‘block party’ tennis event in an Arlington housing development.  The event would be ACTA volunteer run, assisted by USTA implementation of their ’10 and under tennis’ program for promoting youth tennis.  Arlington County will also be involved in logistics and follow up.  The board supported the idea and proposed a target date of July.

The board meeting adjourned at 8:30pm.