Admin

This is a short introduction to get you acclimated to WordPress and managing content in general. Within the website management world, WordPress is known as a blogging engine or a content management system (CMS). ACTA will be using a CMS for their redesigned site. If you digest this page and the advanced topics page and still want more, the WordPress Codex is a great reference for details.

Within this tutorial, you will learn:

  • Basic Terms
  • My first time
  • Creating an alert
  • Updating a page
  • Creating a page
  • Creating a post
  • Manage banner images
  • Manage sponsors and spotlights
  • Create a calandar entry

Basic Terms

Within WordPress there are three components involved in creating the site: themes, the WordPress administration module and the WordPress runtime engine. A theme captures a sites page design. For example, it dictates where things reside on your pages and what font is used. Within a theme, you will have templates that implement a page.

This page is a template with a banner image on the top, verbiage in the middle, features on the right and a footer on the bottom. As a site manager, you can select themes and templates but typically IT folk or design agencies will create them.

The WordPress administration module allows you to add or change content within your site. We will spend all of our time today working in the admin module. Finally, the WordPress runtime engine takes the theme and content from the admin module and creates pages for people viewing your site. You do not need to know anything about the engine…

Within WordPress admin, there are two main constructs: pages and posts. A page contains information that is typically independent of time. For example, “About ACTA” would most likely be contained in a page. In contrast, a post contains information that makes more sense in a time continuum. An announcement or feature is an examples of content best contained in posts. A third construct, Alert, was added as a piece of content that for information requiring immediate communication.

You are currently reading a page. The Announcements, Features, Spin and Advocacy articles are posts.

The admin module of a CMS allows you to create and update alerts, pages and posts. It also allows you to do a lot more… but for now, this will do.

My first time

In a new browser window (keep the site up in another window). Sign-on to the admin module: http://www.actatennis.org/wp-admin using the provided id/pw.

Once logged in, you will be on the Admin Dashboard. On the left side of the page, you should see the admin navigation. The navigation is represented by icons alone or icons and words: a house, a pushpin, a camera representing the Dashboard, Posts, Media.

Click to Profile (under Users near bottom) and change your password.

Creating an alert

After logging into the Admin module, you should see a left menu item for “ACTA alerts”. Click this and you’ll see an easy form that has an On/Off switch, expiration (good through) date, alert title and alert text. Turning the alert on and having a good until date in the future will present the alert on the home page.

As a policy, we should reserve alerts for information needing immediate distribution like rain outs. For announcements, like rescheduled times, you can create a post as explained below. Within the Alert, you can refer to the announcement for more information.

Update A Page

Then, click Pages.  Notice that you hover (pass mouse over) the page names, you will see a few options: Edit, Quick Edit, Delete and View.

Click Edit for the “New Players” page. Within the edit window at the bottom of the page, type something… anything. On the right hand side of the page, click “Update Page”. Now open up a new browser or tab and go to (under Users near bottom) and see your changes.

If you’d like, you can also try out some of the editing options: adding an image, bold, italics, bullets…

Add A Page

Within the left navigation, below Pages, click Add New. If you don’t see the Add New option, hover over Pages and click the down arrow symbol. At the top of the page, name your new page. For this exercise, you could create a page for “MyACTA”. Within the body of the page, write something nice about you and our corporation.

On the right side of the page, you will see save draft , preview and publish buttons. Below these buttons, you’ll see a Parent drop down. It should currently be selecting Main Page – no parent. If you publish the page now, it will show up in the primary navigation.  If you select “Help”, this page will show up under help… which is hidden from the main menu.

Below parent, there is a drop down for Template. There are only a few templates: a default for most pages; one called “Blank”; and one called “No Header”.  “Blank” doesn’t include the header images or sidebar and is used for the Photo gallery.   You can also select the others and preview for fun. If you haven’t done so already, publish your page and go to http://www.actatennis.org. You should see your page within the navigation.

When you’re done playing around, delete the page by going back to the Admin dashboard, selecting Pages and selecting “delete” under your new page.

Create a Post

Creating and updating posts should be intuitive once you’ve created a page.  When creating a post, you will need to select a category for it to be related to Features, Announcements, Spin or Advocacy. You’ll see the categories on the lower right side of the page. Also, note that the post summary on the home page and sidebar display the article “Excerpt”.  This needs to be populated for every post. The “Excerpt” field is just below the main content field for the post.

Manage banner images

Click to Banner Images on the bottom of your admin navigation. From this page, select and upload new images from your computer and they will automatically be added to the site’s rotating banner. Selecting and pressing the delete button removes images from the rotation.

 

Note that any image can be uploaded. Follow sizing instructions, 640 pixels wide x 130 pixels high, when creating images.

Manage spotlights and sponsors

A spotlight / sponsor consists of an image, destination URL and alternative text. Unlike banner images, loading images to the site will not automatically change the feature image. After loading, select the image in the image dropdown and press the save settings button.

Select the new browser checkbox if the URL if your spotlight / sponsor is off of the ACTA site. This simply means that clicking the link will force a new browser window to open. 

Spotlight and sponsor images should be 240px wide with a suggested height of 170px. Heights may vary but different widths will look silly.

Creating a calendar entry

At the bottom left of the admin menu is an option to manage the calendar.   Click this and add and or change calendar entries.